Senior Personal Assistant - VPZ
Are you looking for a new challenge?
Do you want an opportunity to join an exciting and rapidly expanding business?
If so, we would love to hear from you!
VPZ are the market leading UK based specialist vape and e-cigarette retailer. We currently have over 150 stores across the UK with more store openings on the way. We are looking for an Executive Administrator to ensure smooth administrative working practices for full Exec team
Main Responsibilities:
- To manage diaries of Directors and coordinate meetings/travel/accommodation.
- Organise meetings/dinners and off-site events.
- Organise Travel and Accommodation for Directors.
- Collate all Board reports and issue to all Board members.
- Maintain a well-managed system for filing and retrieving information.
- Communicate key business information to HOD’s and staff.
- Minute taking for all departmental meetings for Executive Review
- Ensuring departmental actions are completed within agreed timeframes.
- Departmental analysis and feedback reports for Managing Directors.
- 1 day a month in stores for executive feedback
- Fabric of building, office & meeting facilities; trades-people etc.
- Take responsibility for safe working environment ensuring all health and safety policies and procedures are adhered to.
- Ensure best terms for purchases at the Edinburgh Office e.g. stationery
- Ensure efficient administration working practices at the Edinburgh Office.
The ideal candidate will:
- Senior PA Experience at Board level.
- A flexible/common sense approach to the working day where there may be no such thing as regular office hours and the role may demand early starts and longer than normal hours/ weekend working.
- An ability to manage relationships at all levels.
- Act as a close confidante to Managing Director and other directors.
- Management of highly confidential and sensitive material.
- Totally adaptable approach – “sleeves rolled up and get on with it”.
- Exceptional organisation skills must be maintained at all times in a busy and fast moving company.
- Prioritise workload and meet deadlines.
- A flexible approach is essential as business needs change rapidly day to day.
Reward:
- Company pension scheme
- 28 days holiday entitlement
- Paid breaks
- Up to 50% Staff discount
- Fantastic opportunities for development
If you feel you would be well suited to this role, hit apply now!
- Locations
- Newbridge, Edinburgh
Newbridge, Edinburgh
About VPZ
Started in 2012 when the owners, who had a desire to stop smoking, tried various ways to switch from cigarettes and found that vaping was the only thing that helped them kick the habit!
Stopping smoking, especially on your own, is no easy feat and this is where the story of VPZ began.
One thing that hit home for the owners when making the switch to vaping was the poor customer experience, lack of availability and lack of choice when maintaining their supply of liquids and coils. Fuelled with the desire to help more people kick the habit by making the switch to vaping and armed with the knowledge that in 2012 there were approximately 12.4 million smokers in the UK, they decided to open their first-ever VPZ store in Leith, Edinburgh.
9 Years later VPZ now has over 150 Stores across the UK, with more store openings on the way. We are forever growing and would love you to be part of a wonderful and ever-expanding team.
Senior Personal Assistant - VPZ
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